Part‑time Administrator

About the role

This part‑time Administrator will provide day‑to‑day administrative support to the Commercial & Marketing department, ensuring smooth operation across the Fairhomes Gibraltar portfolio. Working alongside the departmental assistant, the role reports to the Commercial Management Team.

Key responsibilities

• Check and issue incoming and outgoing commercial invoices.
• Support debtor follow‑up and arrears administration.
• Assist with asset management duties, ensuring properties are maintained and health & safety compliant.
• Support the rent review process and maintain the asset database (Web Terrier) with bulk updates.
• Answer and distribute telephone enquiries and attend face‑to‑face client meetings.
• Prepare and distribute correspondence to tenants, clients and agents.
• Administer car‑park leasing and space‑allocation records.
• Prepare periodic and statutory reports (occupancy, market pricing, rent‑review schedules).
• Maintain digital and hard‑copy filing systems.
• Provide social media and marketing support for the department.
• Offer wider administrative assistance as priorities shift.

Required profile

• Strong organisational skills with a keen eye for detail.
• Reliable and methodical, able to meet recurring deadlines.
• Clear written communication for tenant and client correspondence.
• Professional presentation in client‑facing settings.
• Team‑oriented, adaptable and willing to support colleagues.

Required skills

• Proficiency with spreadsheets and database entry.
• Familiarity with Office 365.
• Experience using asset or property database systems (e.g., Web Terrier).
• Basic social media and marketing tool knowledge.

What we offer

• Part‑time schedule, ideally afternoons (hours to be confirmed).
• Work onsite at World Trade Center Gibraltar.
• Remuneration to be confirmed.