Finance Administrator / Accounts Payable

About the role

We are looking for a proactive Finance Administrator to manage the full accounts payable cycle and support the finance team across multiple group companies. The role involves handling supplier invoices, payroll, bank reconciliations and ensuring compliance with internal and GDPR policies.

Key responsibilities

• Manage the finance/accounts mailbox, responding to queries promptly and filing documentation correctly.
• Process supplier invoices, bills and expenses in Xero, applying correct pre‑payment and accrual treatments.
• Act as the primary contact for managers and staff on invoice status and finance‑related queries.
• Perform weekly bank reconciliations for all group companies using Xero.
• Maintain the aged accounts payable ledger, monitor overdue balances and resolve issues.
• Prepare and run supplier payments, securing necessary approvals and uploading files to the banking platform.
• Process fortnightly payroll for two group companies and keep HR/ETB documentation up‑to‑date in Easypay.
• Manage monthly payments to self‑employed individuals and monitor rental income.
• Prepare outgoing payments such as consultancy fees and recurring rent, issuing the Sunborn rent invoice each month.
• Maintain electronic and physical filing systems in line with GDPR and internal policies.
• Support onboarding of new group companies, including supplier setup, bank account creation and system configuration.
• Provide guidance to colleagues on accounts payable processes and undertake ad‑hoc finance tasks as needed.

Required profile

• Previous experience in a similar accounts payable role is essential.

Required skills

• Proficiency with Xero accounting software.
• Experience using Easypay for payroll processing.