Personal Assistant (PA) – Property Company (Gibraltar)

About the role

We are seeking a proactive Personal Assistant to support two senior principals of a fast‑growing UK‑based property company newly established in Gibraltar. The role is fully office‑based (9:00‑17:30) and requires the candidate to already reside in Gibraltar or Southern Spain.

Key responsibilities

• Manage and prioritise the diaries of the Operations Director and Managing Director.
• Filter, triage and draft email responses on behalf of senior leadership.
• Prepare briefing notes, agendas, supporting papers and capture meeting minutes.
• Oversee office supplies, equipment and visitor management.
• Arrange travel, accommodation and logistics for leadership visits and site trips.
• Coordinate with HR on employee records, contracts and onboarding for Gibraltar‑based staff.
• Maintain the central SharePoint document management system and track action logs.
• Support procurement administration, including quotes, purchase orders and approvals.
• Draft, proofread and issue formal correspondence, board papers and reports.
• Manage professional relationships with lawyers, accountants, regulators and financial partners.
• Process expense claims, invoices and supplier documentation.

Required profile

• Solid PA or EA experience supporting director or C‑suite level principals.
• Excellent written English and absolute discretion with sensitive information.
• Ability to stay organised and perform under pressure in a fast‑paced environment.
• Professional presence when dealing with senior external contacts.
• Residency in Gibraltar or Southern Spain.

Required skills

• Advanced proficiency in Microsoft Outlook.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Teams.
• Advanced proficiency in Microsoft SharePoint.

What we offer

• Competitive salary ranging from £30,000 to £38,000 per year, dependent on experience.
• Full‑time, permanent position within a dynamic property business.
• Opportunity to work closely with senior leadership and gain exposure to real‑estate operations.