Workplace Experience & People Coordinator

About the role

Midnite is looking for a Workplace Experience & People Coordinator to manage the day‑to‑day operations of its Gibraltar office. Reporting to the People team, you will ensure the workplace runs smoothly and creates a welcoming environment that supports employee productivity and engagement.

Key responsibilities

• Oversee office operations, including supplies, facilities, meeting rooms and maintenance to keep the workspace organized and well‑stocked.
• Welcome candidates, visitors and new joiners, delivering a professional first impression.
• Partner with the People Partner to plan and execute employee experience initiatives, social events and wellbeing activities.
• Support onboarding and off‑boarding processes, ensuring a seamless experience from day one to exit.
• Maintain accurate employee records, documentation and internal communications as part of People administration.
• Manage workplace purchasing, supplier relationships, invoices and procurement in close collaboration with Finance.
• Act as a visible point of contact in the office, continuously identifying opportunities to improve the workplace and employee experience.

Required profile

• Previous experience in workplace coordination, office management, HR administration or employee experience.
• Highly organized with strong attention to detail and ability to manage multiple priorities.
• Proactive ownership, spotting needs and following through without prompting.
• Excellent relationship‑building skills with colleagues, suppliers and stakeholders.
• Confident written and verbal communication, with a professional demeanor.

Required skills