Administrative Assistant – Tax and Accounting

About the role

PWC Gibraltar is looking for a proactive Administrative Assistant to support day‑to‑day operations across Tax and Accounting services. The role provides administrative, operational and financial support to multiple business areas, including Corporate Services, Insolvency, Charitable Entities and Office Administration.

Key responsibilities

• Create opportunities and complete engagement and client acceptance processes in Salesforce.
• Raise invoices, process payment requisitions and support billing activities.
• Manage incoming and outgoing post, collections and courier arrangements.
• Prepare, scan, file and maintain documents and departmental correspondence.
• Organise meetings, book rooms and prepare supporting documentation.
• Provide reception cover, answer calls and welcome visitors.
• Support Corporate Services administration such as annual returns and regulatory communications.
• Assist with financial and project administration through Coretime and other internal systems.
• Prepare reports, maintain accurate records and support monthly administrative processes.
• Assist with charity administration, including donation banking and financial record management.
• Order office supplies and support general office organisation.
• Provide backup for other members of the administration team as required.

Required profile

• Strong organisational and prioritisation skills with high attention to detail.
• Reliable, consistent work approach and ability to handle confidential information.
• Friendly, professional communication and strong customer‑service orientation.
• Proactive, flexible attitude with willingness to support different teams.

Required skills

• Microsoft Office applications – Outlook, Word and Excel.
• Experience with Salesforce (preferred).
• Familiarity with Coretime or similar business systems (preferred).