Administrative Assistant - Tax and Accounting

About the role

PwC Gibraltar is seeking a proactive and organised Administrative Assistant to support the day-to-day operations of the firm. The role provides administrative, operational and financial support across several business areas, including Corporate Services, Insolvency, Charitable Entities and Office Administration. It is an Associate-level position within the Tax line of service.

Key responsibilities

• Create opportunities and complete engagement and client acceptance processes in Salesforce.
• Raise invoices, process payment requisitions and support billing activities.
• Manage incoming and outgoing post, including collections from the Post Office and courier arrangements.
• Prepare, scan, file and maintain documents, records and departmental correspondence.
• Organise meetings, book meeting rooms and prepare supporting documentation.
• Answer calls, welcome visitors and provide reception cover when required.
• Support Corporate Services administration, including annual returns, company registers and regulatory communications.
• Assist with financial and project administration through Coretime and other internal systems.
• Prepare reports, maintain accurate records and support monthly administrative processes.
• Assist with charity administration, including donation banking and financial record management.
• Order office supplies, support general office organisation and provide cover for other administration team members.

Required profile

• Strong organisational and prioritisation skills, with excellent attention to detail and accuracy.
• Diligent, reliable and consistent approach to work, with friendly, professional communication.
• Ability to handle confidential information with discretion and to work flexibly across different teams.
• Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
• Experience with Salesforce, Coretime or similar business systems is advantageous.